PRIVACY POLICY

Notary and Courier Services Now LLC (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our notary, mobile notary, courier, and related services, or visit our website.

This policy is tailored to comply with applicable laws in the Commonwealth of Virginia, including Virginia notary regulations and the Virginia Consumer Data Protection Act (VCDPA).

Information We Collect

- Personal Information

  • Full name

  • Address

  • Phone number

  • Email address

  • Government-issued identification (required for notarial acts under Virginia law)

  • Signature and notarial records (journal entries, where applicable)

-Transaction Information

  • Details of notary or courier services requested

  • Delivery and recipient information

  • Appointment details (including location for mobile services)

  • Payment details (processed securely by third-party providers)

-Sensitive Information

Depending on the nature of documents presented, we may encounter sensitive information such as:

  • Financial documents

  • Legal documents

  • Medical-related documents

We do not collect more information than necessary to perform notarial duties.

-Technical Information

  • IP address

  • Browser type

  • Device information

  • Website usage data (cookies and analytics)

-Mobile Notary Disclosures (Virginia)

As a mobile notary service operating in Virginia:

  • We may travel to locations requested by clients (homes, offices, hospitals, etc.)

  • We verify identity in accordance with Virginia notary laws, including acceptable identification requirements

  • We do not provide legal advice or draft legal documents unless separately authorized and licensed to do so

  • We may maintain a notary journal or record of notarial acts where required or deemed best practice

  • Clients are responsible for ensuring documents are complete prior to notarization

Location data provided for appointments is used solely to perform services and is not retained longer than necessary.

-How We Use Your Information

We use your information to:

  • Provide notary, mobile notary, and courier services

  • Verify identity in compliance with Virginia law

  • Maintain legally required records of notarial acts

  • Process payments

  • Communicate with you about appointments and services

  • Improve our services and website functionality

  • Prevent fraud and ensure security

- SMS/Text Messaging Consent

By providing your phone number, you consent to receive SMS/text messages from Notary and Courier Services Now LLC for purposes including:

  • Appointment confirmations and reminders

  • Service updates

  • Customer support communications

Message frequency may vary. Standard message and data rates may apply.

You may opt out at any time by replying “STOP” to any message. For assistance, reply “HELP” or contact us directly.

We do not sell or share your phone number with third parties for marketing purposes.

-Sharing of Information

We do not sell your personal information. We may share your information only as necessary:

  • Legal Requirements: To comply with Virginia law, subpoenas, or court orders

  • Service Providers: With trusted vendors (e.g., payment processors, delivery partners)

  • Business Transfers: In connection with a merger or sale

  • Protection: To protect rights, safety, and prevent fraud

-Virginia Privacy Rights (VCDPA)

If you are a Virginia resident, you may have the right to:

  • Confirm whether we are processing your personal data

  • Access your personal data

  • Correct inaccuracies

  • Request deletion of your personal data (subject to legal recordkeeping obligations)

  • Opt out of targeted advertising or data processing for certain purposes

To exercise your rights, contact us using the information below.

-Data Retention

We retain personal information only as long as necessary to:

  • Comply with Virginia notary recordkeeping requirements

  • Fulfill service obligations

  • Meet legal, tax, or regulatory requirements

Notarial records may be retained for the period required under Virginia law.

-Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. Despite these efforts, no system is completely secure.

-Cookies and Tracking Technologies

Our website may use cookies to:

  • Improve user experience

  • Analyze site traffic

  • Enhance functionality

You may disable cookies in your browser settings.

-Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

-Children’s Privacy

Our services are not intended for individuals under 18, and we do not knowingly collect information from minors.

-Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.

-Contact Information

Notary and Courier Services Now LLC
Yorktown, VA 23693
info@notaryservicesnow.org
757-553-1596

Courier Services – Medical, Pharmacy, and Laboratory Deliveries

Notary and Courier Services Now LLC provides courier services that may include the transport of:

  • Pharmacy items and prescriptions

  • Laboratory specimens and medical records

  • Medical equipment and supplies

Notary and Courier Services Now LLC personnel have completed HIPAA awareness training and understand the importance of safeguarding sensitive health information. While Notary and Courier Services Now LLC is not a “covered entity” or “business associate” under HIPAA unless specifically contracted as such, we apply HIPAA-informed best practices when handling documents or materials that may contain protected health information (PHI), including:

  • Maintaining strict confidentiality

  • Limiting access to authorized personnel only

  • Avoiding unnecessary exposure or disclosure

  • Following secure handling procedures during transport

We handle all such deliveries with strict confidentiality and reasonable safeguards. While we are not a HIPAA-covered entity, we treat all medical-related materials as sensitive and:

  • Limit access to authorized personnel only

  • Do not open sealed packages

  • Do not retain medical contents or records beyond what is required for delivery verification

  • Follow client instructions and applicable laws regarding transport

We are not responsible for the contents, labeling, legality, or condition of items provided for transport by the sender.

WEBSITE DISCLAIMER

The information provided on this website by Notary and Courier Services Now LLC is for general informational purposes only. All information is provided in good faith; however, we make no representation or warranty of any kind regarding accuracy, adequacy, validity, reliability, or completeness.

Courier Disclaimer

We do not inspect or guarantee package contents and are not responsible for delays beyond our control.

Medical Disclaimer

We are not responsible for temperature-sensitive items unless agreed in writing.

Limitation of Liability

We are not liable for indirect or consequential damages.

Acknowledgment

By using our services or website, you acknowledge that you have read and understood this Privacy Policy.